How we protect your information
Thanks for following our link to find out more about what we are doing to look after your personal information.
NUS Services is part of the National Union of Students. NUS is one of the oldest student organisations in the world, and we work hard every day to help to make your experience as a student the best it can be. We influence national and local policies in areas that are important to you, such as accommodation, fees and the right to study. We also run ground breaking programmes to drive change, such as improving environmental impact and reducing alcohol abuse.
We know that when you pass your personal details to us, you are trusting us to keep them safe, and we will do everything within our power to do this. We cannot promise to don capes and red underpants and turn into super-heroes, but we promise to do everything in our power to protect your data so that no villains can get access to it. We operate in accordance with the General Data Protection Regulations (GDPR).
To offer you some incredible deals we do share your information with other companies, but we are very careful who we accept as partners. For an organisation to be an official partner they must prove that they have the best interests of you in mind, and that they are honest and ethical. Only if they pass these integrity checks will we share your information, and even then, only if you give us permission in the first place. You can also ask us to stop sharing your information at any time. We believe in transparency and further on we have listed the partners we currently work with.
We want you to feel confident knowing that when you pass your details on to us they will be safe and protected. If we have not made anything crystal clear, or you would like to know anything else, just get in touch, we will be happy to answer any questions you may have.
The technical bits
We will collect personal information about you, including your personal details, your course details, tastes and preferences. We do this by capturing the information you give us, by analysis of traffic on the website, and by cookies.
Your students’ union will have access to some of this information, so that they can provide you with excellent customer service, and see sales stats, which are shown at an aggregate level. If you have opted in to receive communications from your student’s union, the students’ union will be able to access your data for this purpose, and you can unsubscribe at any time.
Cookies are a piece of information that is stored on your computer's hard drive by your web browser. When you first visit our website you will be given the opportunity to allow or disallow cookies; cookies are a great mechanism to allow you to get the very best interactivity from our website. On revisiting our website we may recognise the cookie, giving us information about your last visit. Most browsers accept cookies automatically, but usually you can alter the settings of your browser to prevent automatic acceptance.
Visit our cookie page to find out more about the cookies used on NUS.org.uk; if you wish to find out further information about cookies you can obtain additional details from www.aboutcookies.org. This site offers a comprehensive guide on cookies and how to remove them from your computer.
We have already mentioned that we use analytics tools to understand how people use our website. When visitors use our websites www.nus.org.uk , www.apprenticeextra.co.uk and cards.nusextra.co.uk we use Google Analytics to collect standard internet log information and details of visitor behaviour patterns.
Google allows us to understand things like the number of visitors we are getting and which parts of the site they are visiting. Unless you specifically log in with your user details, at no time will we identify you personally whilst travelling through the site. If you would like to know more about these demographic and interest reports from Google you can discover more about them here: https://support.google.com/analytics/answer/2700409?hl=en }
This analytical information is processed in a way which does not identify anyone and we promise we will never share your identity with any third parties, including Google.
From time to time and only where appropriate we may provide anonymous aggregate statistical information about our services, competitions, clients, traffic patterns and other site information to third parties, but again I would stress that these statistics will not include any information that could identify you personally.
On our website search terms are captured anonymously for analysis purposes.
The important how, why, when questions…
We use information collected about you to help us (a) develop the design and layout of the website to ensure that it is as useful and enjoyable as possible and (b) provide the products and services which interest you. Sometimes this information may also be used by us and our associated companies to inform you about changes to the website, new services and products or offers that you might find interesting. If you do not wish to receive this information, you can simply use the 'Unsubscribe' function at any time.
Right to know and amend information
At any time you have a right to ask us what information we hold about you. You can also, if you wish, obtain a copy of this information, all you have to do is ask. We will just need to check your identity.
We have a plan in place to ensure that the information we hold on you is regularly reviewed and kept accurate and up-to-date. If it becomes apparent that the information we hold on you is inaccurate or factually wrong, we will correct it as swiftly as possible. You have a right to ask us to stop processing your details at any time as long it does not affect any contract agreement in place. This falls as part of your”generally applicable rights”
International Travel. ISIC www.isic.org for those fortunate and intrepid members travelling the world, the ISIC Card is a great opportunity. When we add the ISIC card to your NUS extra product, we pass on your name, assigned card number, date of birth, card validity dates and institution of study to ISIC to facilitate the processing of your card, and to send you details of offers to make your trips memorable.
Food Savings. If you, like us, love food, then being a member of the Gourmet Society www.gourmetsociety.co.uk is terrific. If you sign up for the Gourmet Society Card, we will pass on your card number, card expiry date and number of years valid, your name, email, Students’ Union and mobile phone number to the Gourmet Society to facilitate the processing of your card. Knowing where you live, and what you like, the Gourmet Society will send you details of convenient local eateries and great offers - we all know that food tastes even better when you get wonderfully tasty food at a significant discount. Gourmet Society will store your data for 5 years as part of their membership. The lawful basis for this is “contract”.
Sharing of your information
General Emails. You will receive emails from us advising you of deals and offers which we believe will be of value to you, and this will include offers from a wide range of companies and organisations. We have not passed your details on to these companies, but have been asked to send the email on their behalf. If you wish to take up the offer you will contact them directly. We always include an unsubscribe option on every email and we will stop sending these if you change your mind in the future.
In addition, there are two partners with whom we currently share your contact data. These are carefully selected, vetted and chosen to offer real value and benefits to you. We also ensure that they adhere to the same Data Protection standards that we do. You have the right to withdraw your permission at any time.
Insurance Quotations. Our partner Endsleigh www.endsleigh.co.uk uses your personal information to ensure they have the best rates to offer you if you contact them directly, and to check that the information you supply is accurate. We also give you the option to opt in to Endsleigh’s great product offers and services when you sign up for your NUS extra or NUS Apprentice extra card. We supply Endsleigh with the following data: Your name, gender, country, date of birth, email, Students Union, start and end date of study, course, course level and prospecting source. Endsleigh will store your data for 7 years as part of their work to provide great quality insurance quotes to students and graduates. The lawful basis for this is “legitimate interests”.
Job Opportunities. Graduate Prospects www.prospects.ac.uk Job opportunities and career advice. Prospects understand your career journey better than anyone - you can find them on every university campus, working in partnership with the NUS and careers services to bring you the very best opportunities. As well as providing graduate jobs, internships and postgraduate courses, the site has careers advice written by specialist professional advisers and a range of tailored tools such as Prospects Planner, which match your skills and interests with the best career options for you.
We share your contact information, including course details, with them so that they can match you with the perfect opportunity. They will also contact you directly with opportunities and information. We supply Graduate Prospects with the following: Your - name, email address, gender, country, students’ union, course and level, year of course, study start and end date, date of joining. The lawful basis for this is “legitimate interests”.
For any of the partners that you have opted in to receive information from, you have the “right to object” and the “generally applicable rights”.
Finally, from time to time we may identify new partners who can make a difference to your student experience.
If you would like more information on what information we share, then please do not hesitate to get in touch: firstname.lastname@example.org
Of course, there are certain situations when we have no choice but to pass on your information, for example if asked by the police investigating a crime, but we will only do so when legally obliged to do so. There are other occasions when we may share your personal information, such as, for example, to third parties investigating the misuse of our NUS Extra and NUS Apprentice Extra Cards, or our website.
If you are reading this and thinking ‘wait a minute, I haven’t got an NUS extra card, I just wanted to hear more from NUS’ then this bit is for you.Your data, is stored securely on servers within the EU. NUS will use this data to fulfil your request to receive information from us. Our lawful basis for this process is “generallyrights”.
Your data will be deleted two years after you opened the last e mail from us. If you don’t open e mails from us whilst your card is still active, please don’t worry, we won’t spam you – we will automatically make sure that you don’t receive further communications. You can unsubscribe from our e mails at any time, using the unsubscribe option present on every e mail.
When you entrust your personal information to us we take as much care of it as if it were our own. NUS spend a lot of time, money and resources on ensuring that the personal details you entrust to us are protected from loss, misuse and abuse. We constantly monitor our infrastructure for vulnerabilities and ensure that all IT systems, patches and anti-virus software are up-to-date.
Your information is stored on secure servers based within the EU and we have some pretty impressive physical and electronic security to keep it safe and sound. We also take regular encrypted backups in case of a problem.
The safety of your data is very important to us and we train our key staff in Data Protection to ensure that they both understand, and comply, with their obligations under the Act. We carefully control who has access to your information, and ensure that it is only used in the way you would expect.
How do we keep your information secure?
We take all reasonable precautions to keep your personal information secure and require any third parties that handle or process your personal information for us to do the same. Access to your personal information is restricted to prevent unauthorised access, modification or misuse and is only permitted among our employees and agents on a need-to-know basis.
Data retention and deletion
Your data, as part of our contract with you as an NUS extra or an NUS Apprentice Extra cardholder, is stored securely on servers within the EU. NUS will use this data to ensure you receive great customer service, and to analyse sales trends. Our lawful basis for this process is “contract”.
Your data will be deleted two years after your card expires if you do not renew. If you don’t open e mails from us whilst your card is still active, please don’t worry, we won’t spam you – we will automatically make sure that you don’t receive further communications unless there is a problem with your card, or it is time for you to renew.
If you hold an Apprentice Extra card and are under 16, you will not receive any marketing emails, and your data will not be shared with any third parties, even if you consented when you bought your card.
Please get in touch
If you have any comments, suggestions or feedback, be that positive or constructive regarding how we are using your personal data, if you believe the information we hold on you is out-of-date or you would like to unsubscribe from our mailing list, please contact our data controller, our Student Discounts and Partnerships Director by email on email@example.com or by writing to us at the address below.
NUS SERVICES LIMITED
Ian King House, Snape Road
Telephone: 0300 303 8602
We have appointed a person with responsibility for data protection matters who has responsibility for advising us on our data protection obligations. You can contact this person officer using the following details:
If you have any complaints about the way we use your personal information please contact DPO@nus.org.uk who will try to resolve the issue. If we cannot resolve your complaint, you have the right to complain to the data protection authority in your country (the Information Commissioner in the UK).
www.nus.org.uk is operated by the National Union of Students, based in London.